Jobsrican
Website Department of Public Service and Administration - DPSA
Job Description:
Provide a secretarial support service to the Chief Director. Receives telephone calls and refers the calls to the correct role players if not meant for the Chief Director. Record appointments and events in the dairy of the Chief Director.
Operates office equipment like fax machines and photocopiers. Liaises with travel agencies to make travel arrangements for the Chief Director. Checks the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Chief Director endorsed the
accommodation prior confirmation. Processes the travel and subsistence claims for the Chief Director. Arrange meetings and events for the Chief
Director. Identifies venues, invites role player, organises refreshments and sets up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Chief Director. Records basic minutes of the meetings of the Chief Director. Draft routine correspondence and reports.
Establish and maintain filing system in the office of the Chief Director.
Administers matters like the leave for the Chief Director. Handle the procurement of standard items like stationary, refreshments etc. Collects all
relevant documents to enable the Chief Director to prepare for meetings.
Manage the correspondences in and out of the Chief Director’s office. Ensure that documents submitted for the Chief Director’s approval adhere to set norms and standards. Remains abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Chief Director.
Studies the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
Job Requirements:
A minimum of Grade 12/NQF Level 4. Secretarial experience will be an advantage. Special requirements (skills needed): Computer literate (MS Word,
Excel and Power Point) and good telephone etiquette. Language skills and the ability to communication well with people at different levels. Sound
organisational skills. Good inter-personal skills. High level of reliability. Good communication skills. Ability to act with tact and discretion.
Job Details:
Company: Department of Public Service and Administration – DPSA
Vacancy Type: Full Time
Job Location: Pretoria, Gauteng, SA
Application Deadline: N/A
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